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Participant Guidelines



  • Poster printing size requirement is 36″ x 42″, landscape orientation. Your poster will not be displayed if it does not meet the size requirement.
  • Digital files should be in PDF format no larger than 10 MB.
  • Illustrations (diagrams, photographs, figures, etc.) should be sized and lettered to be legible from a distance of three feet. Illustrations should be simple, colorful, well labeled, and neat.
  • You may not post your printed research paper in lieu of a poster.
  • Optional poster templates are available from the Undergraduate Research and Fellowships site as a powerpoint download.


Non-Poster Formats

Some disciplines allow for non-poster exhibits to be entered into EURēCA.  If your submission will be for a non-poster exhibit, please indicate on your application that you have special display needs and we will contact you for additional details after the submission deadline.

EUReCA: Submitting Your Project to the Symposium Platform

We are excited to use the Symposium by ForagerOne platform to showcase your research! Our campus community and judges will be able to view your poster and abstract online prior to the event.

Note: The Symposium submission form will require presenters to sign in (or sign up) with their utk email. If you are in a group presentation, as the lead student, you are responsible for ensuring your group’s submission is entered by the deadline.


EURēCA and Research Compliance

All projects must be consistent with applicable compliance rules. Students who conduct research involving people or people data must submit their projects for IRB approval and have received IRB approval prior to exhibiting at the EURēCA event.


Classroom Projects

Classroom projects may be displayed at EURēCA and will be subject to acceptance by your college representative. If the project was conducted for class only and not to contribute to the generalizable knowledge of their discipline, students may present the results of their classroom projects as part of their final assignment and must denote in the abstract this is a classroom project or capstone project. In this capacity, EURēCA is acting as an extension of the classroom activity. These projects will be categorized separately at the event (Research vs. Classroom/Capstone Projects).


Classroom Projects & Human Subjects Research

If you would like to enter your classroom project in the research category and the classroom project involved the collection of information from or about people, the faculty member or the student(s) will need to apply to convert their classroom activity to research through application to the IRB for ‘materials and data collected for non-research purposes’ prior to display at EURēCA. This process averages 2-3 weeks (but can vary depending on your active engagement/collaboration and responses back to the IRB) and requires the Principal Investigator (PI) and collaborators to complete CITI training. (An undergraduate student may serve as a PI.) If there is a question as to whether your classroom project would need the additional approval, please contact the IRB at


Judging Rubric and Guidance

Students will be judged on a 0-25 point scale for learning outcomes and indicators. Students: Judging criteria can be viewed HERE for presentation preparation. Judges: You can view the Rubric here for reference.


Awards Ceremony

An awards ceremony is held following the competition, where Colleges award the top scoring posters in their division.