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Participant Guidelines

The Exhibition of Undergraduate Research and Creative Achievement (EURēCA) is an annual event that showcases research and creative activities across all disciplines by currently enrolled undergraduate students in collaboration with a University of Tennessee, Knoxville or UTIA faculty mentor.

Entries can be individual or group projects and are judged by a panel of UT faculty members and industry partners. There is an additional category for projects, either individual or group, conducted as part of a classroom assignment, including capstone projects (if capstone projects are not considered research in your department/college).  Read more about classroom projects here.

EURēCA and Research Compliance

All projects must be consistent with applicable compliance rules. Students who conduct research involving people or people data must submit their projects for IRB approval and have received IRB approval prior to exhibiting at the EURēCA event.

Classroom Projects

Classroom projects may be displayed at EURēCA and will be subject to acceptance by your college representative. If the project was conducted for class only and not to contribute to the generalizable knowledge of their discipline, students may present the results of their classroom projects as part of their final assignment and must denote in the abstract this is a classroom project or capstone project. In this capacity EURēCA is acting as an extension of the classroom activity. These projects will be categorized separately at the event (Research vs. Classroom/Capstone Projects).

Classroom Projects & Human Subjects Research

If you would like to enter your classroom project in the research category and the classroom project involved the collection of information from or about people, the faculty member or the student(s) will need to apply to convert their classroom activity to research through application to the IRB for ‘materials and data collected for non-research purposes’ prior to display at EURēCA. This process averages 2-3 weeks (but can vary depending on your active engagement/collaboration and responses back to the IRB) and requires the Principal Investigator (PI) and collaborators to complete CITI training. (An undergraduate student may serve as a PI.) If there is a question as to whether your classroom project would need the additional approval, please contact the IRB at http://irb.utk.edu/.

Posters 

  • Due to our virtual format in 2021, posters will not need to be printed, but must be available as a digital file in PDF format no larger than 10 MB.  Poster size remains 36″ X 42″.
  • Illustrations (diagrams, photographs, figures, etc.) should be sized and lettered to be legible from a distance of three feet. Illustrations should be simple, colorful, well labeled, and neat.
  • You may not post your printed research paper in lieu of a poster.
  • Optional poster templates are available from the Undergraduate Research site as a powerpoint download.

Non-Poster Formats

Some disciplines allow for non-poster exhibits to be entered into EURēCA.  If your submission will be for a non-poster exhibit, please include your requested space dimensions in your application and include any additional requests regarding lighting, electricity, etc… (not applicable for 2021; pertains to in-person events only).

Judging Rubric and Guidance

Students will be judged on a 0-25 point scale for learning outcomes and indicators.

Judging criteria can be viewed HERE

View the 2021 Judging Rubric 

In 2021 there will be one large exhibition (Group A) held on Monday, April 19th. The research posters will also be available for viewing on our virtual symposium site.

Group A: Architecture & Design, Herbert College of Agriculture;  Arts & Sciences -School of Art, Biological Sciences, Humanities,  Physical Sciences,  Social Sciences; Haslam College of Business; Communication and Information; Education, Health, and Human Sciences; Tickle College of Engineering; Nursing; Social Work

Awards Ceremony

The Awards Ceremony will be held on Zoom on Friday, April 23, 2021.

 

EUReCA 2021: Submitting Your Project to the Symposium Platform

We are excited to use the Symposium by ForagerOne platform to showcase your research! Our campus community will be able to visit EUReCA, view your research and presentations, and even leave comments and questions throughout the week, just as they might if the event were held in person. You must complete your upload by 11:59 PM on Friday, April 16, 2021. Note: The Symposium submission form will require presenters to sign in (or sign up) with their utk email. If you are in a group presentation, as the lead student, you are responsible for ensuring your group’s submission is entered by the deadline.

In order to submit your project, you will need to follow the instructions below:

  1. You have been assigned Poster Number <Poster Number>. You will need to add this number to the title of your project. When you get to “Title” under “Presentation Information” in the Symposium submission form, remember to put your poster number first, followed by your entry title. For example: If you’ve been assigned Poster #510 and your project is called The Effects of COVID-19 on EUReCA, please enter your title like this: 510. The Effects of COVID-19 on EUReCA
  2. Use the following link to upload your presentation (please copy and paste into your browser):  symposium.foragerone.com/utkeureca21/submission
  3. What to enter and upload (where prompted on the form):
    • General entry information – your name, names for any co-presenters (for group entries), email, major/department, the faculty mentor for the entry, class year, research area (you’ll select from the list), etc.
    • Abstract – copy/paste your abstract into the designated entry field, but please note, formatting (font, bold/italics, etc.) may not convey. Please double check your abstract and re-add formatting where necessary.
    • A poster PDF under 10MB in size. If needed, you may use an online tool such as Smallpdf to compress your files. We recommend a minimum image resolution of 1500px (or 5in) in the smallest dimension (i.e. width/height) to ensure it is clearly visible when viewers zoom in to it. If you need a poster template, please visit our site to download the style that works best for you.
    • A 5-10 minute video presentation of your research using an unlisted YouTube link. You can record this using: ZOOM, PowerPoint, or even directly to YouTube. If you need a refresher on creating an unlisted YouTube video, you can visit our Virtual Symposium Resources Page. For a group presentation, ZOOM is a great way to include all members (remember, camera on!) and your poster for presenting. You can think of this video recording as a ‘practice round’ for your presentation night on Monday, April 19th!