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Participant Guidelines

The Exhibition of Undergraduate Research and Creative Achievement (EURēCA) is an annual event that showcases research and creative activities by currently enrolled undergraduate students in collaboration with a University of Tennessee, Knoxville or UTIA faculty mentor. Entries can be individual or group projects and are judged by a panel of UT faculty members and industry partners. There is an additional category for projects conducted as part of a classroom assignment, including capstone projects (if capstone projects are not considered research in your department/college). These projects can also be individual or group projects. The Office of Undergraduate Research coordinates this unique competition to encourage, support, and reward undergraduate participation in the campus research enterprise and in the classroom learning of research methodologies.

EURēCA and Research Compliance

All projects must be consistent with applicable compliance rules. Students who conduct research involving people or people data must submit their projects for IRB approval and have received IRB approval prior to exhibiting at the EURēCA event.

Classroom Projects

Classroom projects may be displayed at EURēCA and will be subject to acceptance by your college representative. If the project was conducted for class only and not to contribute to the generalizable knowledge of their discipline, students may present the results of their classroom projects as part of their final assignment and must denote in the abstract this is a classroom project or capstone project. In this capacity EURēCA is acting as an extension of the classroom activity. These projects will be categorized separately at the event (Research vs. Classroom/Capstone Projects).

Classroom Projects & Human Subjects Research

If you would like to enter your classroom project in the research category and the classroom project involved the collection of information from or about people, the faculty member or the student(s) will need to apply to convert their classroom activity to research through application to the IRB for ‘materials and data collected for non-research purposes’ prior to display at EURēCA. This process averages 2-3 weeks (but can vary depending on your active engagement/collaboration and responses back to the IRB) and requires the Principal Investigator (PI) and collaborators to complete CITI training. (An undergraduate student may serve as a PI.) If there is a question as to whether your classroom project would need the additional approval, please contact the IRB at http://irb.utk.edu/.

Posters and Printing

  • Posters will be attached and displayed on the display boards pictured at the bottom of the page. Regardless of vertical or horizontal orientation maximum poster size is 36″ X 42″.
  • Printing is the responsibility of the student. (UCopy in Greve Hall will print a full color 36″x42″ poster in on flat/matte paper for approximately $26.25. The Studio at Pendergrass Library and Hodges Library also have poster printing at a low cost.)
  • Illustrations (diagrams, photographs, figures, etc.) should be sized and lettered to be legible from a distance of three feet. Illustrations should be simple, colorful, well labeled, and neat.
  • Posters CAN NOT be mounted on foam board or poster board.
  • Posters should not be laminated.
  • You may not post your printed research paper in lieu of a poster.
  • Optional poster templates are available from the Undergraduate Research site. Select 2 or 3 column formats in the slide master view.
  • Velcro will be supplied for attaching posters to displays.

Non-Poster Formats

Some disciplines allow for non-poster exhibits to be entered into EURēCA.  If your submission will be for a non-poster exhibit, please include your requested space dimensions in your application and include any additional requests regarding lighting, electricity, etc…

Set-Up and Judging

Students will be judged on a 0-10 point scale for components of Exhibit Content, Exhibit Display, and Exhibit Narration.  Judging criteria can be viewed HERE

In 2020 there will be one large exhibition (Group A) held on Monday in the ballroom, and two smaller exhibitions (Groups B and C) held in Hodges Library.  The college winners from Group A will be invited to exhibit their winning research posters in Hodges Library and compete for the ORE Gold, Silver, and Bronze awards on Thursday evening.

Group A: Architecture & Design, Herbert College of Agriculture;  Arts & Sciences -School of Art, Biological Sciences, Humanities,  Physical Sciences,  Social Sciences; Haslam College of Business; Communication and Information; Education, Health, and Human Sciences; Tickle College of Engineering; Nursing; Social Work

Group B: Honors English 298 students only

Group C:  Award winners from Group A

Monday, April 13, 2020

12:00 p.m. – 4:00 p.m.
Presentation set-up – Participants in Group A can set up posters in the Student Union Ballroom any time during this period. Participants must check-in upon arrival, and should return no later than 4:15 p.m. for the kick-off prior to the start of judging.

4:30 – 4:45 p.m.

EUReCA Kickoff –There will be a special kickoff event at 4:30 in the Student Union Ballroom prior to the start of judging.

5:00 p.m. – 8:00 p.m.
Judging begins – Group A participants must be present until judging has been completed. Division Representatives will notify students when they can leave.

**Award winners from this group will be invited to present their research on Thursday for the ORE Gold, Silver and Bronze awards.

Tuesday, April 14, 2020

12:00 p.m. – 4:30 p.m.
Presentation set-up – Participants in Group B can set up posters in the Hodges Library any time during this period. . Participants must check-in upon arrival, and should return no later than 4:45 p.m.

5:00 p.m. – 8:00 p.m.
Judging begins – Group B participants must be present until judging has been completed. Division Representatives will notify students when they can leave.

Wednesday, April 15, 2020

All Day
Award winning posters on display in Hodges Library

Thursday, April 16, 2020

5:00 p.m. – 8:00 p.m.
Judging begins – Group C participants must be present until judging has been completed. Division Representatives will notify students when they can leave.

Friday, April 17, 2020

9:00 a.m. – 3:00 p.m.
Tear-Down –All participants must remove their posters and exhibits from Hodges Library, Unclaimed posters will be discarded unless special arrangements have been made.

Monday, April 20, 2020

6:00 p.m.- 7:30 p.m.

Awards Ceremony – Alumni Memorial Building, Room 210

**Featuring the 2020 UT School of Music Celebration of Excellence Competition first place winner.

 

 

Poster Viewing

Monday, April 13, 2020, All Day
Exhibitions from Group A open to the public – Participants are not required to be present until their specified judging times.

Tuesday, April 14, 2020, All Day
Exhibitions from Group B open to the public – Participants are not required to be present until their specified judging times.

Wednesday, April 15, 2020, All Day
Exhibitions from Group C open to the public

Thursday, April 18, 2019, All Day

Exhibitions from Group B open to the public – Participants are not required to be present until their specified judging times.

Friday, April 19, 2019, All Day
Tear-Down –All participants must remove their posters and exhibits Hodges Library.   Unclaimed posters will be discarded unless special arrangements have been made.

 

Awards Ceremony

Monday, April 22, 2019, 6:00 p.m. – 7:30 p.m.
Awards Ceremony – Alumni Memorial Building, Room 210, begins with opening remarks and musical performances.